Philmee Pharmacy
Philmee Pharmacy
Complete visibility into medication batch numbers and expiration dates with automatic advance warnings to eliminate expired stock losses.
Segregated workflows for Cashiers, Pharmacists, Managers, and System Admins, complete with PIN overrides for sensitive operations.
Automated margin calculations on every sale, tax/VAT reporting, shift reconciliations, and one-click financial spreadsheet exports.
Barcode scanning, multi-tender transactions (Cash, Card, Transfer), split billing, and dual ESC/POS thermal (80mm/58mm) and A4 invoice printing.
Digitized prescription records, customer dispensing history, clinical notes, and integrated safety checks to safeguard patient wellness.
Seamlessly track inventory across multiple physical outlets, coordinate inter-branch stock transfers, and monitor centralized sales.
Cashiers log in to their assigned register and declare their opening cash float. All subsequent transactions are locked to this active shift session for discrepancy-free end-of-day reconciliation.
Scan medication barcodes or search by generic/brand name. The system verifies real-time stock levels, applies applicable VAT rates, checks prescription details, and prints an instant thermal receipt.
Warehouse and store managers receive supplier shipments, recording purchase costs, manufacturing batch/lot numbers, and expiration dates. Threshold alerts automatically monitor reorder quantities.
At shift end, cashiers submit their physical cash and electronic tender counts. Management reviews automated variance reports, profit margins, and tax ledgers with full exportable documentation.
Every price change, product restock, transaction void, and refund is permanently recorded with exact timestamps, staff IDs, and client IP addresses.
Native compatibility with standard plug-and-play USB/Bluetooth 1D & 2D barcode scanners, 58mm/80mm ESC/POS receipt printers, and digital cash drawers.
Daily background cron jobs scan inventory records to notify supervisors of impending expiry dates, ensuring zero unmonitored pharmaceuticals on the shelves.
Your management portal is configured and ready for live counter deployment. Authorized staff can log in immediately from any workstation or POS terminal on your network.
Key operational insights and procedural answers for pharmacy staff and administrators.
When starting a shift, cashiers enter their opening cash drawer float. Throughout the shift, every cash, card, and transfer sale is tracked. At closing, the cashier declares physical cash counts, and the system instantly produces an over/short reconciliation report.
Expiry dates are recorded during inventory receiving. The dashboard highlights products nearing expiration (30, 60, and 90-day intervals), and automated daily reports can alert supervisors so items can be sold first or returned to suppliers.
The system natively supports 80mm and 58mm thermal ESC/POS receipt printers for counter dispensing, as well as full A4/A5/Letter formatted printable invoices for wholesale or corporate customers.
Cashiers are restricted to POS checkout and daily shift closing. Pharmacists can manage prescriptions and drug interactions. Managers oversee inventory and suppliers. Administrators have full access to financial reports and user provisioning.
Yes. Returns require matching original receipt references. Restocked quantities automatically increment product inventory, and cash or debit adjustments are logged with the authorizing staff member's ID.
Access system guides, procedural workflows, and user documentation.
Open Portal Help
Contact your system administrator for password resets, permissions, and network setup.
Administrator Contact
Assistance with thermal receipt printers, barcode scanners, and register terminals.
Hardware SettingsSign in to begin processing counter sales, managing stock intake, and generating daily managerial reports.
Need an account? Contact your pharmacy manager or system administrator.